In case of emergency (€): +32 9 280 80 30

CLIENT PORTAL

Request a quote

Financial management for your co-ownership: a healthy, transparent co-ownership

Financial management is one of the syndic’s most important responsibilities. Syncura guarantees clear financial policy: budget management, collection of contributions and building up a reserve fund. We apply double-entry bookkeeping principles for every co-ownership, large or small, ensuring solid, transparent financial administration. Thanks to transparent reporting and efficient cost structures, we keep your co-ownership’s financial health on track.
Request a quote

What is financial management of a co-ownership?

Financial management involves much more than drawing up budgets and statements. It covers requesting periodic advance payments, collecting arrears, building up a reserve fund and fairly allocating shared costs. Alongside the Royal Decree of 12 July 2012, Article 3.89 of the Belgian Civil Code also imposes several accounting obligations on the syndic, which must be strictly observed.

Our financial tasks in detail

Drawing up the budget

Drawing up a clear, realistic annual budget is one of the first steps in sound financial management. Syncura prepares a detailed budget covering all the co-ownership’s expected expenses. This creates transparency around spending and shows co-owners exactly what their contributions are used for. Through lean budgeting and continuous monitoring, we keep the co-ownership financially stable.

Fair allocation of shared costs

A legally correct allocation of shared costs is essential in every apartment building. Syncura bases this on the notarised allocation keys set out in the bylaws, or on a later, properly registered decision by the co-ownership. Every unit, whether an apartment, shop, garage or storage space, is assigned shares based on net floor area, use and location.

Building up a reserve fund

Building up a reserve fund is essential to the co-ownership’s financial health. While the working capital covers ordinary, day-to-day shared costs, the reserve fund is intended for future unforeseen costs or major renovations. This prepares the co-ownership for future challenges such as the energy transition.

Collecting arrears

We manage the collection of any outstanding provisions or balances. Syncura ensures overdue payments are recovered quickly and efficiently, keeping the co-ownership financially healthy and making sure every co-owner pays their contribution on time.

Requesting advance payments

We’re responsible for requesting advance payments from co-owners, based on the approved budget. These advance payments are essential to cover the building’s ongoing shared costs.

Drawing up the budget

Syncura has applied double-entry bookkeeping principles for years, including for smaller co-ownerships that are legally permitted to use simplified accounting. With an optimised process, we guarantee speed, accuracy and full transparency, so every co-owner has clear insight into the finances.

Part of complete management

Financial management is one of the four pillars of our services. It works closely alongside administrative, technical and contract management for complete, worry-free management of your co-ownership.
Financial management
Administrative management
Contract management

Lean budgeting: costs under control

Through lean budgeting and continuous monitoring, we keep your co-ownership’s finances stable and predictable. Our transparent reporting gives co-owners insight into spending, reserves and contributions at any time, all neatly available through our digital portal.

Ready for a financially healthy co-ownership?

Discover how Syncura makes the financial management of your co-ownership transparent, accurate and future-focused.

At Syncura, you can count on a professional approach, transparent management and genuine involvement. Your building is in good hands with us, today and in the future.

Request a free, no-obligation quote
Find an office near you

Frequently asked questions about financial management

What does a syndic's financial management cover?
Financial management covers tasks such as drawing up the annual budget, requesting advance payments, collecting arrears, building up a reserve fund, fairly allocating shared costs and maintaining the accounts.
Syncura applies double-entry bookkeeping principles for every co-ownership, including smaller ones legally permitted to use simplified accounting, to ensure maximum transparency.
The working capital covers the co-ownership’s ordinary, recurring shared costs, such as maintenance, insurance and energy. The reserve fund is intended for exceptional or future expenses, such as major renovations. Both are tracked separately, keeping your co-ownership’s finances transparent and healthy.
If a payment is overdue, we follow a clear procedure: we notify the co-owner, send timely reminders about outstanding amounts and initiate further collection where needed. This keeps the co-ownership financially healthy and ensures every co-owner contributes their fair share.
A reserve fund covers future unforeseen costs or major renovations. It’s essential for the co-ownership’s financial health, especially with the energy transition in mind.
Costs are divided according to the notarised allocation keys set out in the bylaws. Every unit is assigned shares based on net floor area, use and location.
Through transparent reporting and a digital portal where co-owners have insight into spending, reserves and contributions at any time.

How can we help you?

Select the option that best applies to you.

Request a quote
Calculate your co-ownership management fee
Call me back