Administrative management by your syndic: the backbone of your co-ownership
What is administrative management of a co-ownership?
What Syncura's administrative management includes
Compiling and maintaining the base file
We compile your co-ownership’s base file and keep it continuously up to date: bylaws, internal regulations, owner lists and all legally required documents, so your building’s legal and administrative foundation is always accurate and complete.
Correspondence and central point of contact
As the central point of contact for co-owners, authorities and suppliers, we handle all incoming and outgoing communication. Questions, notifications and correspondence are followed up in a structured way, so nothing gets lost and everyone gets a timely response.
Organising the general meeting
We convene the annual general meeting, draw up the agenda and ensure proper invitations within the legal timeframes. During the meeting, we guide the proceedings so every agenda item is clearly addressed and decisions are reached correctly.
Drafting minutes and carrying out decisions
After the meeting, we draft the minutes on time and share them with every co-owner. We then carry out the decisions made and follow up on them, ensuring what’s decided at the meeting is actually put into practice.
The general meeting, organised smoothly and correctly
The general meeting is the decision-making body of your co-ownership. Any co-owner can request that a point be added to the agenda, provided it’s submitted on time, usually at least three weeks before the meeting. We collect the agenda items, send a clear invitation and ensure the meeting runs smoothly and in a structured way. Decisions are recorded in official minutes, which form the basis for further follow-up, so every co-owner knows exactly what was decided and why.
Full access through your digital portal
As a co-owner, you’re entitled to view your co-ownership’s key documents. That’s why Syncura keeps bylaws, minutes, contracts and financial overviews neatly organised in one digital portal, accessible to every co-owner. You can check the status of a file or a past decision at any time, without waiting or having to call. Structured archiving also means older documents are always easy to find.
Administrative management within a clear legal framework
Legislation on co-ownership is strict and constantly evolving. As a syndic accredited by the BIV, Syncura always operates within a clear legal framework and a clearly defined mandate. Our managers receive ongoing training through the Syncura Academy, so your administrative management always aligns with current co-ownership law.
Ready for worry-free administrative management?
Correct, transparent administrative management starts with the right syndic. Discover how Syncura keeps the administrative side of your co-ownership clear, structured and worry-free.
Frequently asked questions about administrative management
What does administrative management by a syndic involve?
Administrative management covers all the organisational tasks involved in running a co-ownership: compiling and maintaining the base file, correspondence, organising the general meeting, drafting the minutes and carrying out the decisions made. The syndic acts as the central point of contact for co-owners, authorities and suppliers throughout.
How does Syncura organise the general meeting?
We convene the annual general meeting, collect the agenda items, send a proper invitation within the legal timeframe and guide the meeting’s proceedings. Afterwards, we draft the minutes and follow up on carrying out the decisions.
Can I add a point to the agenda as a co-owner?
Yes. Any co-owner can request that an agenda item be included for the general meeting, as long as it’s submitted on time, usually at least three weeks before the meeting. This gives everyone the chance to raise topics they find important for discussion and a vote.
Am I entitled to view my co-ownership's documents?
Yes. As a co-owner, you’re entitled to view documents such as the bylaws, minutes, contracts and financial overviews. At Syncura, these documents are always available through your digital portal, so you can access them yourself at any time.
What happens to the minutes after the general meeting?
After the meeting, we draft the minutes on time and share them with every co-owner. Decisions are recorded in official minutes, then carried out and followed up by us, so agreements are actually put into practice.
In which regions is Syncura active?
Syncura is active across Flanders and Brussels, with local offices spread across the country.